Non-Employee TRAVEL AUTHORIZATION/RESERVATION (TAR)

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ORISE RESEARCH PARTICIPATION AT THE CDC
TRAVEL AUTHORIZATION/RESERVATION (TAR)

Instructions: Please complete all spaces on the attached forms to avoid delays in the processing of your travel request. If a question is not applicable, put N/A. AIRFARE
If you request that our travel office make airline reservations for you, please list times and dates that you would like to travel. The travel office will e-mail you an itinerary based on your requests (air, rental car, etc.) for your approval.
The travel office will NOT purchase your ticket until they have received your approval via e-mail. It is your responsibility to reply to our travel office and give them your purchase approval. Once the travel office receives approval, they will purchase the ticket and send you an e-ticket confirmation via e-mail. Airline tickets are placed on the ORISE credit card, so you are not responsible for that charge. Please respond promptly to e-mails from the travel office to ensure the best prices for airline ticket purchase. HOTEL If you would like for our travel office to make hotel reservations, please check yes on your TAR. Your credit card number and expiration date are required in order to guarantee your room. You may e-mail this information to travelos@orau.gov or call (865) 241-3109. You will be responsible for the hotel charges and must submit your original receipt with your Travel Expense Statement (TES) to obtain reimbursement. Please contact the program specialist or the travel office prior to travel to check the current lodging and per diem rates applicable to the city you are traveling. RENTAL CARS Our travel office will make rental car reservations for you if you check yes on the TAR. You pay for rental car charges and submit original receipt with your TES to obtain reimbursement. Insurance on rental vehicles is NOT reimbursable.
Upon completion of the TAR, please have your CDC coordinator/mentor approve the travel and fax to the number listed below. Your travel request will NOT be processed without the proper approvals.
After we receive your approved TAR, you will be mailed a Travel Authorization Letter confirming the approval and a TES to claim your travel expenses. The TES should be submitted within 5 business days of your return from travel.



Return completed TAR to: ORISE, CDC Programs, MS 36, P.O. Box 117, Oak Ridge, TN 37831-0117, Fax (865) 241-5220



















Page 1 of 3 TRAVEL AUTHORIZATION/RESERVATION (TAR) PARTICIPANT TRAVEL Please print (phone, fax, and e-mail must be listed)
Travelers Name _________________________________________________________________________________________________ Last First MI
Phone _________________________ Fax ________________________ E-Mail _________________________________________________
Street _______________________________________________ City ___________________ State ________________ Zip______________

Purpose of trip: ____________________________________________________________________________________________________
Transportation arrangements to be made by ORISE? ( ) Yes ( ) No
Method of Travel: ( ) Plane ( ) Personal vehicle ( ) Other ( ) Rental vehicle; size:_____________
Justification for rental vehicle: __________________________________________________________________________________________
Hotel arrangements to be made by ORISE? ( ) Yes ( ) No If yes, hotel name: ___________________________________________
Official Itinerary:
Starting date: ________________ Starting city, state: ____________________________ Airport departure time/flight #: ___________________
1 st Lodging city, state: _______________________________ Lodging dates:_______________ Lodging ceiling/Per diem: $_______/$______
Lodging waiver needed ( ) Yes ( ) No (If yes, complete justification) Amount requested $___________
Lodging waiver justification: ____________________________________________________________________________________________
2 st Lodging city, state: _______________________________ Lodging dates:_______________ Lodging ceiling/Per diem: $_______/$______
Lodging waiver needed ( ) Yes ( ) No (If yes, complete justification) Amount requested $___________
Lodging waiver justification: ____________________________________________________________________________________________
Return date:_______________ Return city, state: ______________________________ Airport departure time/flight #: ____________________
Does trip include personal travel? ( ) Yes ( ) No (If yes, ORISE is required to calculate a cost comparison before approving final travel. Please complete the personal travel information below.)
Personal lodging city, state: __________________________________________ Personal lodging dates:___________________________
Attending conference or formal training? ( ) Yes ( ) No (If yes, complete section below and attach completed registration form, agenda, and meeting announcement.)
Training/Conference Name: ________________________________________________________________________________
If you want ORISE to prepay advance registration fees, please complete the following: (allow five working days to process)
Advance registration fee: $_______________________ Date needed at conference: __________________________________
Make check payable to: ___________________________________________________________________________________
Mailing Address: _________________________________________________________________________________________ CONTACT ORISE IF FOREIGN TRAVEL IS INVOLVED; ADDITIONAL DOE TRAVEL DOCUMENTS ARE REQUIRED
Total Travel Estimate $_______________ Advance Requested: $________________ (from page 3) (Cannot exceed amount of total per diem)



Remarks/special circumstances/pertinent information: __________________________________________________________________
__________________________________________________________________________________________________________________
Travelers Signature ________________________________________________________________ Date ___________________________
Authorization (Program Coordinator)__________________________________________________ Date ___________________________
ORISE USE ONLY ORISE Approval _______________________________ Date __________ Project/Task _______________________________________ Page 2 of 3 TRAVEL AUTHORIZATION/RESERVATION (TAR) TRAVEL ESTIMATE


Per Diem: 1st city per diem: _______ days X $________/day =______________________ 2nd city per diem: _______ days X $________/day =______________________ (75% of full per diem is given on the first and last days of travel)

Personal vehicle mileage:
Airport mileage ________ miles (RT) X $0.36/mile =______________________ If driving entirely _______ miles (RT) X $0.36/mile =______________________ Airport parking _______ days X $___________/day =______________________

Lodging:
1st city lodging: _______ nights X $______________/night =______________________ 2nd city lodging: _______ nights X $______________/night =______________________

Rental Vehicle (Insurance on rental vehicle is NOT reimbursable.)
Rental vehicle _______ days X $____________/day =______________________ Rental vehicle gasoline =______________________

Airfare =______________________
Conference registration fee =______________________
Miscellaneous (hotel tax, materials & supplies, taxi, metro, etc.) =______________________
TOTAL TRAVEL ESTIMATE =______________________
Send both pages of completed travel authorization/reservation via fax to (865) 241-5220 once signature authorization
is obtained.

Web Sites for GSA Lodging and Per Diem rates:
Domestic travel: http://policyworks.gov/org/main/mt/homepage/mtt/perdiem/travel.shtml
Foreign travel: http://www.state.gov/m/a/als/prdm/
County listing: http://geonames.usgs.gov/pls/gnis/web_query.gnis_web_query_form





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