THE STATE OF COLORADO

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THE STATE OF COLORADO Overview of the State Travel Management Program The State Travel Management Program was created by statute under section CRS 24-30-1118 The Program has also adopted rules that apply to all travel 1 CCR 103-1 Executive Order D 005 03 2008 Lenora Kingston, State Travel Manager 303-866-3986 Program Coordinator 303-866-4004 Fax: 303-866-4233 Division of Central Services, 633 17 th Street., Suite 1580, Denver, CO 80202 \OVERVIEW\OVER0708.DOC US Bank VISA CHARGE ACCOUNTS: US Bank VISA accounts are
available as 1) a central billing system for airline, train and other
common carrier ticket purchases; 2) an individual charge card system;
(individual-contingent liability) and 3) a central travel card (event card),
a tax-exempt card primarily to manage occasional travelers by third-
party billing. These charge systems provide the State of Colorado with
needed airline, lost luggage, and car rental insurance and allow us to
track expenses such as car rentals, hotels and meals. Rules require
that all our travelers have their own US Bank VISA cards for all foreign
travel or for busy in-state and out of state travelers. There is no
charge or upfront credit check for issuing the card, nor are there
annual fees. The State of Colorado will assist travelers with billing
disputes or insurance claims which occur with the use of the US Bank
VISA card. By contract, cardholders are required to report lost or
stolen travel cards immediately. To report any lost, stolen or compromised US Bank cards contact US
Bank customer service available 24/7 at 800-344-5696 or for outside
the US 701-461-2010 (collect). For questions about US Bank individual card set up, transfers or
terminations please call your agency travel office. US Bank provides
training and support for cardholders. This help is available online at: https://wbt.access.usbank.com/ At this site, users will find a box for a password; the current password
is available by contacting the agency TCD. Technical support for using
this web site is 877-887-9260 available 24/7. Note: Use of US Bank VISA cards is restricted to official state
travel only. TRAVEL AGENCY SERVICES: The State has awarded mandatory
travel agency service agreements that allow all State agencies to
select travel agencies for use by their air travelers. The selections are
available on the state travel website.


AIRLINES: The State of Colorado city-pair price agreements are
issued to 4 airlines: Great Lakes, Frontier, American and United. A
city-pair is represented by the city of origination and a city of
destination and may include round trip or one-way travel. We display a
list of published airfares, effective July 1, 2007 to June 30, 2008 at our
web site. Travelers must use awarded airlines for these city-pairs unless:
1) a lower fare is offered to the general public by a non-awarded airline
that is not matched by the awarded airline,
2) a city-pair is not listed,
3) the traveler is inconvenienced for more than three hours by using
awarded airline, or
4) service is discontinued by awarded airline.

LODGING DIRECTORY: We offer a Lodging Directory that lists
various authorized in-state hotels. We currently have four chain-wide
authorizations:
InterContinental Hotels Group, 1-800-465-4329, CD #: 100857916; www.holiday-inn.com Best Western Intl, 1-800-528-1234, CD # is 01298630.
http://www.bestwestern.com La Quinta Inns, 1-800-531-5900, CD# is SOC; to book on-line use
CD # SOCLQ http://www.lq.com/lq/index.jsp Prime Hospitality, 1-800-888-4444, CD # is GOVCOL. www.amerisuites.com & www.wellesleyinnandsuites.com Both in state and national / international hotel listings are permissive--
travelers are encouraged but not required to use these hotels.
Travelers who attend conventions may need to pay convention rates to
receive all convention benefits--even if that rate is higher than our
government rate. Hotel listings can be found on our web site. AUTO RENTALS: The new Basic Ordering Agreements with the State
of Colorado provides mandatory price agreements with Advantage,
Avis, Budget & Enterprise. The mandatory agreements are required
if the awarded vendor: 1) is located in an awarded city where the rental occurs, 2) has the category of vehicle necessary, and 3) honors the terms of the price agreement. VISA Insurance Claims MUST be reported within 45 days of incident PLEASE NOTE: The BOA Matrix on the STMP web site provides the
list of awarded cities by vendor. Use of the US Bank VISA card assures our rates are honored and that
the collision damage insurance is not necessary. When using the US
Bank VISA card, the awarded car rental company CDW/LDW
insurance should ALWAYS be declined. For any one-way car rental
within the front-range of the State of Colorado there is no drop charge
or mileage charge. Advantage Rent-A-Car provides the liability insurance necessary for
complete compliance with the fiscal rules of Colorado with any awarded city listed on the BOA Matrix. For customer service call Sahsha Graves at 1-866-677-9889. The State's account number is
1SOC
Avis Rent-A-Car provides the liability insurance necessary for
complete compliance with the fiscal rules of Colorado with any awarded city listed on the BOA Matrix. For customer service call Robin Cooper-Shelton at 1-800-525- 7521 ext. 1213. The State's
account number is A514100 Budget Rent-A-Car provides the liability insurance necessary for
complete compliance with the fiscal rules of Colorado with any awarded city listed on the BOA Matrix. For customer service call 1- 800-621-2844. The State's account number is T143800 Enterprise Rent-A-Car provides the liability insurance necessary for
complete compliance with the fiscal rules of Colorado for all North
American locations as listed on the BOA Matrix. Visit their web-site
at www.enterprise.com , enter your account number in the optional box at the bottom of the page, hit enter and type in the first 3 letters of your
company name STA, and hit enter to continue the reservation.. The
State's account number is G65117. Special account numbers have
been established for higher ed institutions - contact Brian C. Smith @
720-875-9905. Trucks + 15-Passanger vans include CDW & liability
coverage w/use of contract code. Details on all awarded auto rental vendors are provided on the
BOA Matrix on the STMP website. US Bank VISA insurance excluded vehicles include: Trucks, cargo-vans and vans with a capacity for more than 8
passengers. With US Bank VISA, any traveler renting a passenger
van with a capacity for more than 8 passengers must buy collision
damage waiver insurance provided by the rental car firm. STATE TRAVEL MANAGEMENT WEB SITE: http://www.colorado.gov/travel for more details about our program. The State Travel Management Program resides in the Division of Central Services

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