www.uh.edu/finance/Travel/Travel_News_Mar_2003.doc

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Happenings:

Travel Advisory: US Department of State (Website) for Travel Warnings

http://travel.state.gov/travel_warnings.html

Severe Acute Respiratory Syndrome (SARS) FAQs

http://www.cdc.gov/ncidod/sars/faq.htm

Source: CDC (Centers for Disease Control)

FAQs for Cancelled Airfare:

Q: How does my department receive a credit if centrally billed (direct billed) airfare is cancelled?

A: Complete and fax the Centrally Billed Airfare Credit Form to Linda Howard in A/P @ 38709. The form can be accessed at: http://www.uh.edu/finance/Travel/CBAC.doc (See Latoyas Take for additional info.)

Q: How does an employee get reimbursed for airfare when a trip is cancelled for business reasons or world events?

A: The employee should seek a refund or a credit from the respective airline. If the airline will not issue a refund or credit, the employee can be reimbursed on a voucher (use PCC 1 and the appropriate account for airfare). Attach a Travel Expense Report or a Travel Voucher, approved Travel Request and proof of purchase for the airfare.

An explanation must be provided as to why the flight was cancelled.

Effective October 1, 2002, the maximum and median meal and lodging rates for state employees traveling to out-of-state locations within the contiguous United States can be accessed by clicking on a state listed below.

http://www.window.state.tx.us/comptrol/san/fm.notices.date.html/fm03/fm03-10_intro.html

To access the out-of-state meal and lodging rates effective prior to October 1, 2002, please visit the following link: http://www.window.state.tx.us/comptrol/san/fm.notices.date.html/fm02/fm02-16.html

Sandra/Lindas Corner:

Linda: Hello Sandra, the Director of my department has just returned from a trip and I would like to know the procedure to be followed as he had a travel advance and I need to work on his reimbursement. Can you help me with that?

Sandra: Hi Linda, I sure can help you, was the trip paid from local or state funds?

Linda: Local funds.

Sandra: You will start off by completing the TER (Travel Expense Report). Include all of his expenses and then deduct the centrally billed airfare (if any) and the amount of the travel advance.