Lafayette Airport Commission Regular Scheduled Meeting of Thursday ...

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Lafayette Airport Commission Regular Scheduled Meeting of Thursday, October 2, 2003 - 5:30 p.m COMMISSIONER(S) PRESENT: M Kevin Carrier, Chairman
W O Toce, Sr., Secretary/Treasurer
Brenda Burley
Allen A. Dugas Charles H. Wyatt, M.D. COMMISSIONER(S) ABSENT: Donald Higginbotham, Vice-Chairman George J. Armbruster III ALSO PRESENT Glenn Edwards - Legal Counsel Gregory M. Roberts, A.A.E. - Director of Aviation F. Jason Devillier - Deputy Director of Aviation Walter Glod - Airport User Kellie Flynn - Financial Officer Janice Nassar - Alamo / National Car Rental Tina Lation - Security/Opns Coordinator Terry Hurd - LFT Consolidated Government Kay Tapp - Capital Improvements Administrator Janine Coleman - Janines Airport Restaurant Rene Cotton - Contract & Lease Administrator Richard Fournet - Paul Fournet Air Service Sgt. Gus Boulanger - LPSO Aviation Division Adam Thibodeaux - Domingue, Szabo & Associates Chief Scott Merry - Rural Metro/LFT Airport Fire Dept. Donald Richard - Domingue, Szabo & Associates Lance Crappell - WMDDH Karissa Guillory - Budget Rent A Car Rosemray Schnaars - Sides & Associates Julie Tucker - Avis Car Rental George Gilley - Lafayette Aero, Inc. Theo Bean - Airport User Charles Chatelain - Lafayette Aero, Inc. At 5:30 p.m. with five (5) Commissioners in attendance, Commissioner Carrier called the
October 2, 2003 Regular Meeting of the Lafayette Airport Commission to order. This
meeting was recorded and the tape is on file and available for review in the Lafayette
Airport Commission office for five (5) years from this date. (003) #2003-10-R1-01 MINUTES OF LAFAYETTE AIRPORT COMMISSION
REGULARLY SCHEDULED MEETING OF SEPTEMBER 4, 2003 AND SPECIAL
MEETING OF SEPTEMBER 25, 2003 - Commissioner Dugas moved that the Lafayette
Airport Commission waive the reading of the Minutes of the Regular Meeting of September
4, 2003 and Special Meeting of September 25, 2003, and accept and approve the Minutes,
subject to noted correction of Special Minutes - page 1, whereas the name Oats is
replaced with Toce. The motion was seconded by Commissioner Higginbotham and the
vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES ANNOUNCEMENTS FROM THE CHAIRMAN a. Aviation Fun Day Lafayette Regional Airport will host the 14 th Aviation Fun Day on October 11, 2003. 2003 marks the First Flight Centennial Celebration of the Wright Brothers first powered flight at
Kitty Hawk, NC, and will be celebrated nationally in December of this year. (030) OPEN PUBLIC HEARING - LAFAYETTE AIRPORT COMMISSION PROPOSED
FISCAL YEAR 2004 BUDGET - At 5:33 p.m., Commissioner Carrier, Chairman,
announced the opening of a Public Hearing for the Lafayette Airport Commissions 2004
Fiscal Year Budget. Pursuant to the Budget Act 504 of 1980, L.R.S. No. 39:13 through
L.R.S. 39:1315, the Lafayette Airport Commission, a body created by the Lafayette City-
Parish Council, had advertised the conduct of a Public Hearing, at this time, for the purpose
of receiving comments, from the public, in consideration of the adoption of the Lafayette
Airport Commission Budget for its Fiscal Year, January 01, 2004 through December 31, Lafayette Airport Commission - Regular Meeting October 2, 2003 page 2 2004. Commissioner Carrier proceeded with three (3) calls to receive questions or
comments form the public in attendance. (040) CLOSE PUBLIC HEARING - PROPOSED LAFAYETTE AIRPORT COMMISSION
2004 FISCAL YEAR BUDGET - At 5:34 p.m., following three (3) calls, by Commissioner
Carrier, Chairman, for comments, questions and/or petitions on the proposed Lafayette
Airport Commissions 2004 Fiscal Year Budget, from the public in attendance and/or any
member of the Lafayette Airport Commission Staff, and receiving none, Commissioner
Carrier declared the Public Hearing closed. FLY LAFAYETTE UPDATE - Passenger statistics and Lagniappe Club winners are not
available and will be presented at LACs November Meeting. (038) REFINANCING PROPOSAL - DISCUSSION At the September Meeting, LAC
authorized issuance of Series A Taxable Revenue Bonds in the amount of $3,260,000 to
refund the PHI debt service, and issuance of Series B Non-Taxable Bonds for $740,000 for
purchasing a fire truck. The Lafayette Consolidated Council approved LACs request to
issue the bonds at their September 16 th meeting. Some preliminary documents have been executed by the Chairman, and Glenn Edwards continues to work with Jerry Osborne,
Foley & Judell on this matter. The State Bond Commission also forwarded a standard
worksheet listing additional information required to complete the application; Foley & Judell
& Staff completed the worksheet. (058) #2003-10-R1-02 LAFAYETTE AIRPORT COMMISSION FISCAL YEAR 2004
PROPOSED BUDGET - ADOPTION The Lafayette Airport Commission with five (5) members present, reviewed the proposed 2004 Budget at a Special Meeting on
September 25, 2003. [MOTION]
Commissioner Dugas moved that the Lafayette Airport Commission, having met all
statutory requirements, approve and adopt the Fiscal Year 2004 Lafayette Airport
Commission Budget, as presented at this meeting. The motion was seconded by
Commissioner Wyatt and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (070) ADAMS & REESE - PROFESSIONAL LEGAL SERVICES - UPDATE - In a written
report, Mr. Jeff Brooks, Adams & Reese, reported that during the month of September
2003, the Firm of Adams & Reese worked on the following items on behalf of Lafayette
Regional Airport: FY 2004 Transportation Apps. Bill The Senate Transportation
Appropriations Committee previously marked-up its version of the FY 2004 Bill. The
Lafayette Airport received an earmark in the FAA's Airport Improvement Program. The
earmark is identical to what was received in the House version, the funding amount will be
decided at the House/Senate conference committee. To push the funding levels favorably,
meetings are planned with John Blazey, House Transportation Appropriations Committee
Chief of Staff, and Peter Roganoff, his senate counterpart. They will also meet with
Senators Breaux and Landrieu as well as Congressmen John and Vitter to discuss funding
levels. ILS Funding Working with airport Staff to identify any new and additional funds
that can be utilized to assist in the completed funding scheme for the Airport's new ILS
system. Congressional Outlook With the Iraqi War Supplemental now in play, there is no
question that the remaining appropriations bills will get pushed back in the Senate and that
will cause the House/Senate Conference Committees to be pushed back until late October/
early November. (085) BOBBI HESS - GRANTS FACILITATOR - MONTHLY UPDATE - During the month
of September 2003, Ms. Hess reported she worked on the following items on behalf of
Lafayette Regional Airport: Cargo Ramp: On September 10 th , Ms. Hess received the cooperative endeavor agreement from the LA DED for receipt of $400,000 in state funding
for the cargo apron project. The Agreement was forwarded to legal counsel for review and
then to the Chairman for execution (approved at LACs August meeting). EDA cargo ramp
project funding ($1,000,000) has been transferred to the FAA. The FAA will serve as
administrator for both EDA and FAA funds. PFC: During September, Ms. Hess spent the
majority of her time working on the PFC applications. Notices were sent to air carriers Lafayette Airport Commission - Regular Meeting October 2, 2003 page 3 regarding the PFC application, and was subsequently discussed at a meeting on
September 30 th . The estimated effective date of PFC collection commencement is March 1, 2004 and expires July 1, 2007, with a collection amount of $2,270,000.00, to fund
projects related to airfield electrical rehabilitation and safety enhancements. Small
Community Air Service Pilot Program Grant: On September 18 th , LAC was notified that the application for the Small Community Air Service Pilot Program Grant was not approved.
There were 170 proposals requesting more than $104 million and the program had $20
million allocated. The majority of the approved requests were from airports denied in the
previous year. Many of the communities proceeded to implement their program even
though it did not receive funding. Ms. Hess commented that if LAC chooses to proceed with
another submission, some elements of the marketing plan should be implemented. Efforts
that would strengthen a new application would be establishment of a consortium, hiring a
marketing director and conducting surveys. (090) #2003-10-R1-03 RENTAL CAR OPERATIONS BID RECEIPT - AWARD - Staff
developed a bid document based on LACs Rental Car Committees recommendations,
advertised in the local journal, and five (5) bids were received. All bids were in compliance
with Instructions to Bidders, and staff recommends award to all agencies, based on
minimum annual guarantee. [MOTION] Commissioner Wyatt moved that the Lafayette Airport Commission accept the bids
submitted by the following five (5) Car Rental Agencies, for Rental Car Operations at
Lafayette Regional Airport, for a term of three (3) years commencing November 1, 2003
through October 31, 2006, with two one-year renewal options, at the stated minimum
annual guarantee (MAG) bid for rental operations, noting that ready parking spaces are
awarded on a sliding scale, based on the highest MAG, at a fee of $150 ea., and
requested overflow parking spaces @ $100ea. Further, said bid provides for annual
terminal floor rental in accordance with Ordinance 92-1, as amended, at the respective
office sq. ft.: Total 3-Year Min. Counter/Office # Ready # Overflow Agency Annual Guarantee Sq. Ft. Parking Spaces Avis Rent A Car Sys. $349,100 221.27 32 0 The Hertz Corp. $288,200 232.57 24 20 ANC Rental Corp $245,091 223.6 17 0 Enterprise Rent A Car $180,042 227.2 15 10 LA Rent A Car, LLC $ 67,502 211.5 10 0 Commissioner Wyatt further moved to award bid of the Service Facility #2 located at
200 Chaplin Drive to Avis Rent A Car System, at the annual bid amount of $60,432,
and the Service Facility #1 located at 114B Chaplin Drive to ANC Rental Corporation
at the annual bid amount of $36,275 . The motion was seconded by Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (105) #2003-10-R1-04 RENTAL CAR OPERATIONS ADDITIONAL ELEVEN
READY RETURN PARKING SPACES - ALLOCATION - Commissioner Wyatt
moved that the Lafayette Airport Commission, subject to approval of the redesign of the car rental ready return lot, which will provide eleven (11) additional spaces, allocate those
spaces as follows: Three to Avis and two each to Hertz, Enterprise, ANC, and Budget Car
Rentals. The motion was seconded by Commissioner Dugas and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES

(135) #2003-10-R1-05 AIRPORT RESTAURANT & LOUNGE OPERATOR - RECEIPT
OF PROPOSALS - REJECTION - At the July 2003 Regular Meeting, LAC authorized
Staff to proceed with advertisement for Request for Proposals for the Terminal Restaurant
and Lounge Operations. Staff advertised for receipt of proposals, and forward the
document to over 50 food vendors; Janines and Creole Lunch House attended the
September 12 th pre-bid. On September 29 th no proposals were submitted. Janines did submit a proposal for operation of the bar/lounge; the proposal as published outlined both
operations. Staff did receive several verbal inquiries to operate the restaurant alone. Staff
recommends: Lafayette Airport Commission - Regular Meeting October 2, 2003 page 4 C Reject and re-advertise for proposals of the restaurant and lounge operations
separately; C Extend Janines Agreement on a month-to-month. Note: Provided LAC approves separate operations of lounge and restaurant, minor
modifications would be required to facility to support this change. [MOTION] Commissioner Wyatt moved that the Lafayette Airport Commission reject the proposal
submitted by Janines for the Lounge and Vending operations. The motion was seconded
by Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES
(150) #2003-10-R1-06 AIRPORT RESTAURANT & LOUNGE OPERATOR - RE-
ADVERTISE FOR PROPOSALS Commissioner Wyatt moved that the Lafayette Airport
Commission authorize Staff to re-advertise for proposals for operations of: A Restaurant
Facility and/or a Lounge Facility, with vending as an Add Alternate with any proposal, at
Lafayette Regional Airport. The motion was seconded by Commissioner Burley and the
vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (165) #2003-10-R1-07 JANINES AT THE AIRPORT - AGREEMENT EXTENSION -
Commissioner Wyatt moved that the Lafayette Airport Commission authorize Staff extend
Janines Operating Agreement for the Restaurant / Lounge Facilities on a month-to-month
basis at a percentage rate to be negotiated of gross revenues generated on all operations;
until a new vendor is in place. The motion was seconded by Commissioner Dugas and the
vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (178) #2003-10-R1-08 TAXIWAY LIMA REHABILITATION AND WIDENING (PFC
PROJECT) - BID RECEIPT / ACTION - A Julys 2003 Regular Meeting, LAC authorized
Staff and Domingue, Szabo & Associates to proceed with advertisement for bids for the
Taxiway L Rehabilitation and Widening Project. Four (4) General Contractors requested
bid packets: H&S Construction; Diamond B. Construction (Alexandria); Rudick Company,
Inc. (Lafayette); Prairie Contractors, Inc. (Opelousas). Two bids were received: H&S
Construction Co., Inc., and Diamond B. Construction Co., LLC. [MOTION] Commissioner Wyatt moved that the Lafayette Airport Commission accept the lowest
responsible bid submitted by H&S Construction Co., Inc., including Add Alternate #1
(naming LAC additional insured), for work associated with the Taxiway L Rehabilitation
and Widening Project (PFC), at a cost of $2,660,601.85, subject to approval of the
Louisiana Department of Transportation of Development. Commissioner Wyatt further
moved to authorize the Chairman to execute the contract created by this award. The
motion was seconded by Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (255) #2003-10-R1-09 TERMINAL CARGO / APRON PROJECT - BLAST
DEFLECTION - ADVERTISE FOR BIDS At LACs September 2003 Regular Meeting,
Add Alternate #2 to the Terminal Cargo / Apron Project for the Blast Deflection system
along Surrey Street was rejected. Engineers and Staff recommend a stand alone bid for
the Blast Deflection System. The Engineers estimates a minimal cost associated with re-
engineering the plans and specifications (we are currently awaiting receipt of information
from the Engineers). Staff requests authorization to rebid the project.
[MOTION] Lafayette Airport Commission - Regular Meeting October 2, 2003 page 5 Commissioner Wyatt moved that the Lafayette Airport Commission, authorize Domingue,
Szabo & Associates to proceed with development of bid documents and advertise for bids
for work associated with furnishing and installation of a Blast Deflection System along
Surrey Street, in conjunction with the Terminal Cargo Apron Project, upon verification of
availability of all funding sources for said project. The motion was seconded by
Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (270) #2003-10-R1-10 REAL ESTATE BROKER - RECEIPT OF PROPOSALS -
DISCUSSION / ACTION To assist with marketing of available airport property for lease,
LAC authorized the engagement of a Real Estate Developer / Broker for a period of 2 years
to focus on the old PHI Plant 2 facility and other undeveloped properties. Four proposals
were received: Saturn of Acadiana; Coldwell Banker Commercial; Latter & Blum and
Stirling Properties. After review of proposals, and in consideration that this is a
professional service, Staff request authorization to negotiate with Saturn of Acadiana and
Coldwell Banker Comm., and achieve an agreement favorable to the Commission. [MOTION] Commissioner Wyatt moved that the Lafayette Airport Commission authorize Staff to
negotiate with Saturn of Lafayette and Coldwell Banker Commercial, with the purpose of
selecting the agency that will best meet the property management needs of the Lafayette
Airport Commission, for a two year period at negotiated rates. The motion was seconded
by Commissioner Dugas and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (293) #2003-10-R1-11 LAFAYETTE AERO, INC. - FBO LEASE AMENDMENT -
DISCUSSION / ACTION At the September Meeting, LAC authorized an extension to
Lafayette Aeros lease for the portion of premises utilized for self-service fueling equipment
for an additional 10 years (expires 2013), to justify amortization cost of the equipment
(provided the equipment is functioning in 90 days), and to provide provisions for
construction of T-hangars. Legal Counsel drafted the amendment and distributed same for
Commission and Staff review, and Staff recommends approval. FYI: Upon completion of
the FBO appraisals, and review and consideration by LAC, Legal Counsel is authorized to
amend their leases to accommodate previously approved action on: (1) T-hangar permitted
items list, and (2) inclusion of prescribed mandatory T-hangar sublease form, and (3)
calculation of t-hangar rental as one figure rather than per unit. [MOTION] Commissioner Toce moved that the Lafayette Airport Commission approve and authorize
the Chairman to execute an amendment to the Lease and Operating Agreement with
Lafayette Aero, Inc., (Aero) as amended, to provide: (1) Ten-Year extension for the
portion of the leasehold utilized for Self-Service Fueling; and (2) Additional property for the
construction of T-Hangars, subject to final approval of said document by the Legal
Committee. The motion was seconded by Commissioner Burley and the vote was as
follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (410) SELF SERVICE FUELING SERVICE PROPOSALS At the August 2003
Meeting, LAC accepted the application to lease from MBE Fuels, L.L.C., and authorized
Staff to proceed with document development and appraisal. Staff has received numerous
inquiries regarding this issue, specifically time line for proposal submissions. The following
is provided as an update on the process: (1) The property initially identified as the site for
facility was determined to be part of one of the FBOs leasehold. (2) Staff has requested
clarification from the FAA, regarding LACs authorization to lease physical ramp space and
its effect of past and future federal funding improvements. (3) Staff will continue research
of NFPA and local codes and regulations to include in the development of the document. Lafayette Airport Commission - Regular Meeting October 2, 2003 page 6 Upon receipt of favorable information from FAA regarding lease of ramp space, Staff
anticipates advertisement for proposals, which run for thirty-days by mid October, with
award by December. (410) #2003-10-R1-12 LAFAYETTE UTILITY SYSTEM - ELECTRICAL
EASEMENT - APPROVAL Lafayette Utilities System is requesting an electrical utility easement for some underground electrical lines with the purpose of providing
service to the new U.S. Marine Corp Reserve Center . [MOTION] Commissioner Toce moved that the Lafayette Airport Commission authorize the Chairman
to execute an Electrical Utilities Easement, with Lafayette Utilities System / Lafayette City-
Parish Consolidated Government, for a section of land located in Section 43, Township 10
South, Range 5 East, and Section 141, Township 9 South, Range 5 E, Lafayette Parish,
Louisiana, to support underground electrical lines for the U.S. Marine Corp. Reserve
Center. The motion was seconded by Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (425) #2003-10-R1-13 SIDES & ASSOCIATES ADVERTISING AND PUBLIC
RELATIONS CONTRACT - RENEWAL The Advertising & Public Relations Consultant
Contract with Sides & Associates was approved at the November 6, 2001 Regular Meeting,
for a period of one-year with two options. Sides is requesting to exercise the second
renewal option of their Contract (final option) at the same contract rate. Staff recommends
approval. [MOTION] Commissioner Toce moved that the Lafayette Airport Commission accept the notice of
intent from Sides & Associates, dated September 24, 2003, to exercise the 2 nd (final) renewal option of their Contract for Advertising and Public Relations Consultants for
Lafayette Regional Airport, effective January 1, 2004 through December 31, 2004, under
the same terms and conditions. The motion was seconded by Commissioner Wyatt and
the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (437) #2003-10-R1-14 LAFAYETTE PARISH SHERIFF DEPT - SECURITY SERVICES
CONTRACT RENEWAL - The original contract with the Lafayette Parish Sheriff
Department (LPSD) was awarded February 15, 1988, with annual renewals for an indefinite
period, subject to consent of both parties. In a September 22 nd letter, Mr. Keith Sibille advised that due to recent pay increases and other expense, the proposed renewal reflects
a 4% increase for 2004, resulting in an annual rate of $431,600 ($16,000 increase). [MOTION] Commissioner Toce moved that the Lafayette Airport Commission accept the notice of
intent from the Lafayette Parish Sheriff Office, dated September 22, 2003, to renew the
Airport Security Services Contract for Lafayette Regional Airport, for a period of one-year,
commencing January 1, 2004 through December 31, 2004, under the same terms and
conditions of the existing agreement, with an annual contract amount increase of 4% to
$431,600. The motion was seconded by Commissioner Dugas and the vote was as
follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (471) #2003-10-R1-15 AIRPORT IMPROVEMENT PROGRAM SPONSOR
CERTIFICATION The FAA requires a fully executed Sponsor Certification for all
projects receiving federal funding. Staff request LACs authorization to sign the
agreements for the projects identified below. Lafayette Airport Commission - Regular Meeting October 2, 2003 page 7 [MOTION] Commissioner Toce moved that the Lafayette Airport Commission authorize the
Chairman to execute the Airport Improvement Program Sponsor Certification
associated with AIP 23 Taxiway Rehabilitation Project - ensuring that all statutory
and administrative requirements are complied with. The motion was seconded by
Commissioner Wyatt and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (471) PHI REQUEST - TAXIWAY DELTA REFURBISHMENT - DISCUSSION In a
July 8 th letter, PHI requested approval to refurbish the abandon section of Taxiway D - at an estimated cost of $58,647, in exchange for rent abatement consideration.
Commissioner Armbruster requested Staff contact PHI to determine if they are willing to
perhaps pay $29,000 towards the project an LAC provide the remaining thru a rental
abatement. Mr. Greg Roberts recently spoke to Mr. Lance Bospflug on this matter, and is
awaiting his response. Pending response from PHI, this item is deferred to LACs
November meeting. (507) #2003-10-R1-16 TRANSPORTATION SECURITY ADMINISTRATION (TSA) -
DISCUSSION / ACTION Staff received a document from the Transportation Security
Administration (TSA), which provides payment of services for utilities and janitorial usage in
support of their operations at the airport. Legal Counsel reviewed the document and
advised all is in order; Staff recommends approval. [MOTION] Commissioner Toce moved that the Lafayette Airport Commission accept and authorize the
Chairman to execute a License Agreement with the United States of America, acting
through the Transportation Security Administration (TSA), for use of property within the
terminal building to support security checkpoints, including but not limited to space, utilities,
janitorial and liability. The motion was seconded by Commissioner Burley and the vote
was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES tape 1 side 2
(001) MAINTENANCE FACILITY EXTERIOR WALL PANEL UPGRADE (45 DAY LIEN
PERIOD) - LAC approved the project as substantially complete at the September 2003
Meeting and is now in the 45 day lien period. No action required. (Contractor: Steel Building Construction Company, Inc.). (005) MAINTENANCE FACILITY INTERIOR INSULATION UPGRADE (45 DAY LIEN
PERIOD) LAC approved the project as substantially complete at the September 2003
Meeting and is now in the 45 day lien period. No action required. (Contractor: Acoustical Specialities). (010) MASTER PLAN - UPDATE - A meeting with URS and the Citizen Advisory
Committee was held on September 30 th . In attendance were Commissioner Burley and Toce, and we offer them the opportunity to provide details on the scope of the meeting.
Commissioner Burley commented that URS would like to request a Special Meeting to
explain the Master Plans concept. (015) BORMAN DRIVE PARKING LOT PROJECT - UPDATE - LAC issued a notice of Substantial Completion for the Borman Drive Parking Lot Project at its September
2003 meeting, subject to correction of discrepancies. The project is in its 45 day lien
period. (020) #2003-10-R1-17 TERMINAL PUBLIC PARKING LOT IMPROVEMENTS -
CHANGE ORDER NO. 1 - With the award of five (5) rental car operations, modification to
the rental car parking area is recommended to locate all parking in this one area. This
modification incorporates the existing rental car parking area (78 spaces) and the short Lafayette Airport Commission Regular Meeting - October 2, 2003 page 8 term parking lot immediately behind (North), into one central car parking lot with a total of
109 spaces. Engineers estimate a cost of $20,000 for this change order. The change order
also provides for tinted windows in the parking booth. Staff recommends approval of
change order #1. [MOTION] Commissioner Toce moved that the Lafayette Airport Commission approve and authorize
the Chairman to execute Contract Change Order No. 1, dated October 2, 2003, to H&S
Construction Co., Inc., for work associated with the Terminal Building Public Parking Lot
Rehabilitation Project, to accommodate redesign of the car rental ready/return parking area
to provide eleven additional spaces, provisions of tinted windows in the parking booth, and
adjust contract quantities, at an increase of $17,687.00. The motion was seconded by
Commissioner Burley and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Armbruster, Higginbotham MOTION CARRIES (030) #2003-09-R1-19 ADJOURN LAFAYETTE AIRPORT COMMISSION REGULAR RESCHEDULED MEETING OF OCTOBER 2, 2003 - At 7:15 p.m., with there being no further business before the Commission, Commissioner Burley moved that
the October 2, 2003 Regular scheduled Meeting of the Lafayette Airport Commission be
adjourned. The motion was seconded by Commissioner Toce and the vote was as follows: AYES: Toce, Burley, Dugas, Wyatt NAYS: None ABSENT: Higginbotham, Armbruster MOTION CARRIES _______________________________ _______________________________ Chairman Director of Aviation Lafayette Airport Commission

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